Vendor agreement compliance
Every purchase order, goods receipt and invoice validated against the vendor agreement's terms as it arrives; violations in an inbox with the term, the purchase order and the related party, a recommended action, and business rules captured from the agreement text without code.
One working session with the people in the seat: which decisions, which systems, what a good week looks like.
The app you see above, running on your own exports instead of the simulated world. Every screen, every decision, your numbers.
Wired to your systems with your permissions, agents proposing, people approving, the ledger recording who did what.
Overview
Agreements set minimum quantities, prices, payment windows and delivery terms. Purchase orders ignore them one at a time, and the money leaks in small amounts nobody chases.
The app extracts the terms into rules, applies them to every incoming order, receipt and invoice, and puts each failure in an inbox with the clause, the order and the vendor. An analyst filters by status, time and assignee, takes the recommended action or dismisses it, and the decision informs the next recommendation. New rules are captured from the agreement text and switched on without code.
Key features
- Automated validation: rules on every purchase order, goods receipt and invoice for minimum order quantity, price, payment window, delivery, credit limit and quality.
- Alert inbox: violations with status, assignee, purchase order, detection time and term type; filters, bulk triage, close, assign and re-assign.
- Business rule capture: rules extracted from the agreement text and other sources and enabled per term, no code authoring.
- Human-in-the-loop recommendations: a proposed action per violation, with decisions captured to inform future recommendations.
Decisions it produces
- Take the recommended action or dismiss a violation
- Close, assign or re-assign a violation
- Enable, disable or edit a rule
- Escalate a vendor with repeated violations
Data sources
| Framework agreements | terms extracted into rules with the clause text |
|---|---|
| Purchase orders, goods receipts, invoices | quantities, prices, dates and payment delays checked against the rules |
| Vendor master | related party details and violation counts |
| Analyst decisions | actions taken and dismissals that tune the recommendations |
Simulated data throughout. Book a call to see it on your own systems.
Related demos
Automated invoice validation
Invoices extracted from PDFs and the ERP with every field confirmable, cross-checked against purchase orders, goods receipts, vendor records and the framework agreement, with duplicates, payment-term drift and price or quantity mismatches raised as findings before payment.
Procurement fraud detection
Purchase orders, invoices, vendors and bids scanned by detection rules for shopping cart stringing, PO modification after approval and threshold gaming; alerts triaged per vendor, escalated into cases, investigated, and fed back into the rules.
Construction procurement and three-way matching
Framework agreements summarised and queried by AI, suppliers suggested for each parsed purchase request with price and lead-time comparison, invoices monitored, and purchase orders, invoices and goods receipts matched three ways with the discrepancies flagged.