Accounts payable automation
An accounts payable workspace with a metrics dashboard, invoice items mined as a process with bottleneck prediction, and operational workflows for duplicate invoices, payment terms, three-way linking and matching and invoice entity extraction, each ending in an action back to the ERP.
One working session with the people in the seat: which decisions, which systems, what a good week looks like.
The app you see above, running on your own exports instead of the simulated world. Every screen, every decision, your numbers.
Wired to your systems with your permissions, agents proposing, people approving, the ledger recording who did what.
Overview
Invoices arrive as PDFs and ERP entries, get keyed by hand, wait on a purchase order that nobody linked, and are paid late or twice. The cash discount is missed and the supplier calls.
The app extracts the fields from every invoice and matches items to the purchase order and goods receipt in the ERP. The dashboard tracks invoice volume, days payable outstanding, on-time rate, discount realisation, duplicates and touchless rate; process mining over invoice items shows where they wait and predicts bottlenecks. Each workflow surfaces the exceptions: potential duplicates to clear or block, terms that disagree with the purchase order, three-way mismatches to send to the inbox, and extracted fields to confirm before writing to the ERP.
Key features
- Dashboard: invoice count and value trend, days payable outstanding, paid-on-time rate, excess spend and touchless rate over time, by vendor and by material.
- Process mining on invoice items: the step graph with bottleneck prediction, path explorer and automation scout.
- Duplicate invoice checker: cases with the candidate invoices side by side, no-duplicate or block, and comments.
- Payment terms checker, three-way linking and matching, and invoice entity extraction with confidence per field.
Decisions it produces
- Block a duplicate invoice or clear the case
- Correct payment terms or pay early for a discount
- Send a three-way mismatch to the alert inbox
- Confirm extracted fields and write the invoice to the ERP
Data sources
| ERP | purchase orders, goods receipts, invoice entries, payment terms |
|---|---|
| Invoice PDFs | extracted fields and line items |
| Vendor master | terms, discounts, banking details |
| Payment history | paid dates, blocks, releases |
Simulated data throughout. Book a call to see it on your own systems.
Related demos
Automated invoice validation
Invoices extracted from PDFs and the ERP with every field confirmable, cross-checked against purchase orders, goods receipts, vendor records and the framework agreement, with duplicates, payment-term drift and price or quantity mismatches raised as findings before payment.
Vendor agreement compliance
Every purchase order, goods receipt and invoice validated against the vendor agreement's terms as it arrives; violations in an inbox with the term, the purchase order and the related party, a recommended action, and business rules captured from the agreement text without code.
Process optimization
A control room where an optimiser proposes re-sequenced repair steps per product and fault under configurable guardrails, a manager reads the AI explanation and approves or rejects each proposal into an audit log, and process mining shows where the cases, time and bottlenecks are.